City of Minot
Committee of the Whole
Wednesday, November 29, 2017 - 4:15 PM
City Council Chambers


1.

2017 NUISANCE ABATEMENT FINAL PAYMENT(PROJECT 4274)

This is the yearly project to address nuisances throughout the City. Properties will be given to the contractor to abate as necessary and as funds are available. Interim funding for this project will come from property tax allocated by the Council. Eventually, the cost to abate each property will be special assessed against each property.

It is recommended that the Council approve the final payment of $1,960.00 to Dig It Up Backhoe Service.
2.

4125 - 16TH STREET & 31ST AVENUE SW INTERSECTION IMPROVEMENTS FINAL PAYMENT

The intersection of 16th St and 31st Ave SW needed to be modified to provide adequate turning radiuses, sight distance, and traffic capacity.

It is recommended that  the Council approve the final payment of $25,076.39 be paid to Bechtold Paving, Inc.
3.

4244 - 2017 STREET PATCHING FINAL PAYMENT

This is the annual maintenance project to patch pavement surfaces that have failed or are showing signs of distress.

It is recommended that Council approve the final payment of $50,304.12 be paid to Bechtold Paving, Inc.
4.

4246 - 2017 STREET SEAL DISTRICT FINAL PAYMENT

This is the annual maintenance project to seal the pavement surface and fill the cracks that have developed over time. This project helps protect and preserve the pavement surface for approximately 5 years.

It is recommended that the Council approve the final payment of $483,737.77 be paid to ASTECH Corporation.
5.

ADOPTION OF THE 2017 NATIONAL ELECTRICAL CODE (NEC)

The NEC was adopted on July 1, 2017 by the North Dakota State Electrical Board and is statutorily referenced by the City of Minot. Our adoption, without amendments, of the 2017 NEC will make current our obligation of electrical code reference with the State of North Dakota.  Changes that may be proposed by the National Electrical Code (NFPA 72) are typically made on an adoption cycle of every 3 years. These changes are recognized by the construction industry and developed by NFPA to ensure up to date electrical codes.

Its is recommended the City Council pass an ordinance adopting the 2017 National Electrical Code (NEC).
6.

AMEND THE 2017 ANNUAL BUDGET- INSPECTION DEPARTMENT CODEBOOKS

Inspections purchased 28 sets of codebooks for a training it completed with area businesses. After the training, there was interest from the businesses to purchase the codebooks. Inspections is asking for an increase of the budget for the amount it was reimbursed.

It is recommended the City Council pass an ordinance to amend the 2017 annual budget to increase building inspection education and training for the purchase and sale of codebooks. 

7.

US 2-42ND ST INTERSECTION IMPROVEMENTS CONCUR WITH BID (4181)

The intersection of US 2 and 42nd St/14th Ave has been in need of improvements for several years. Industrial and residential developments in the area along with increased traffic on US 2 have justified the need for the project. The intersection improvement was identified as a needed short term project in the 2035 Transportation Plan. The intersection currently warrants a traffic signal, has poor lines of sight, and has a poor level of service especially as traffic levels have increased with continued development in the area.

It is recommended the City Council concur with NDDOT to accept the bid by Bechtold Paving Inc of Minot in the amount of $4,210,195.32

8.

WASTEWATER TREATMENT FACILITY HYDRAULIC IMPROVEMENTS (PROJECT NUMBER 4202)

In 2014, Apex Engineering completed a Wastewater Treatment Facility Study for the City of Minot.  In that study Apex identified some hydraulic improvements that are necessary to alleviate deficiencies in the piping to the stabilization ponds.  The improvements will allow better conveyance of our current wastewater flows and provide some additional capacity for future growth and development.  The plans and specifications for the WWTF Hydraulic Improvements project are nearly complete and ready to proceed to bidding.  

It is recommended the City Council approve the plans and specifications for WWTF Hydraulic Improvements project and authorize a call for bids. 
9.

REASSIGNMENT OF FBO LEASE

In 2009, the Airport entered into a Fixed Based Operator (FBO) lease with Minot Aero Center.  The owners Minot Aero Center have reached an agreement to sell their business to Avflight Corporation.  As part of that transaction, Minot Aero Center has the ability to assign their current lease to the buyer.  Because both the buyer and the Airport wish to make various changes in the lease going forward, the agreement has been amended and restated to reflect the changes and improvements to the current lease. 

1. Recommend approval of the reassignment of FBO lease from Minot Aero Center to  Avflight
2. Authorize the Mayor to sign the agreement
10.

LANDFILL DOZER (PROJECT NUMBER 4302)

On November 16, 2017 the Public Works Department opened bids for a dozer for the
landfill. Upon review of the proposals, there were some differences in how some of the
bidders interpreted the specifications and how the bid would be awarded. Due to these
differences, staff feels it is in the best interest of the City to reject the bids and rebid the
project once specifications have been updated and clarified.

It is recommended the City Council reject bids and authorize Public Works to rebid the project.

11.

SANITATION TRUCKS (PROJECT NUMBER 4303)

On November 16, 2017 the Public Works Department opened bids for two new sanitation
trucks. Sanitation Products was the only bidder for the trucks.

It is recommended the City Council award the bid for a lease on two new sanitation trucks to Sanitation Products in the amount of $66,916.00 for the tandem axle dual arm truck and $48,025.00 for the single axle truck. 
12.

STREET SWEEPER (PROJECT NUMBER 4307)

On November 16, 2017 the Public Works Department opened bids for a new or lightly used street sweeper for the Street Department. Two bids were received.

It is recommended the City Council award the bid to Swanston Equipment in the amount of $175,900 for the used Global M3 street sweeper. 

13.

LIBRARY 3D PRINTER (LIB031)

The Minot Public Library applied for a Community Grant from Best Buy in order to purchase a 3D printer, supplies and pay for training. The Library received notice on September 29, 2017 that they had been awarded this grant.

1. Recommend approval to transfer $4,300 from the Library's account to Project LIB031 (210-00-00-369.03-00); and
2. Recommend the Committee & Council pass an ordinance to amend the 2017 budget to increase the Library's budget for the purchase of a 3D printer, supplies and training.

14.

INFO- PLANS AND SPECS NAWS MINOT WTP PHASE II IMPROVEMENTS

Information for the Committee and Council on the improvements at the Minot Water Treatment plant being bid by NAWS/SWC.

15.

CODIFYING LICENSE SUSPENSION PENALTIES

Last month, the committee suggested we codify the penalties for liquor license violations.  The attached ordinance includes amendments describing those violations and the appropriate penalties.

It is recommended the Committee and Council pass an ordinance codifying license suspension penalties relating to alcoholic beverage licenses in Chapter 5, Section 32 of the City of Minot Code of Ordinances.
16.

CITY OF MINOT TOWING SERVICES CONTRACT

The City of Minot received bid proposals in response to the City of Minot Towing Service RFP from R&J Towing and Ole Olson’s Towing and Recovery.  The two proposals have been evaluated and Ole Olson’s Towing and Recovery has been selected as the towing service provider.

It is recommended the Committee and Council award Towing Services to Ole Olson's Towing and Recovery and authorize Chief of Police to sign contract.
17.

WALMART 2015 ABATEMENT REQUEST

Paradigm Tax Group, representing Walmart has filed an abatement on the Walmart Store Property at 3900 South Broadway, MI 02 297 000 0090 asking for a reduction of the 2015 assessment from $18,722,000 to $9,344,100 or a 50% reduction. 

The City Assessor recommends denial of the abatement request.
18.

CITY COUNCIL APPROVAL OF AMENDMENT TO EAPC CONTRACT

The City entered into a contract with EAPC in early June, 2017 as follow through to one of the activities identified in the CDBG-NDR HUD approved action plan called the Design Book. The amendment is non-financial and does not change the services set forth in the original contract.  The amendment provides clarity in terms of the roles of CDM Smith and the City of Minot NDR Grant Program Manager in the final product. The amendment also makes non-substantial changes to the timelines to more definitively set forth schedule of deliverable products and to add all job descriptions with commensurate hourly rate of personnel which may be part of the project.

It is recommended the City Council approve the amendment to the EAPC contract.