City of Minot

Regular City Council Meeting

Monday, August 1, 2022 at 5:30 PM

City Council Chambers, City Hall (515 2nd Ave SW)

             Any person needing special accommodation for the meeting is requested to notify the City Clerk’s office at 857-4752.

1.

ROLL CALL

2.

PLEDGE OF ALLEGIANCE

3.

MAYOR'S REPORT

5.

CITY ATTORNEY REPORT

Documents:
  1. 2022-07.pdf
6.

CONSENT ITEMS

6.1.

CITY COUNCIL MINUTES

It is recommended the City Council approve the minutes of the July 18, 2022 Regular City Council meeting and the July 21, 2022 Special City Council meeting.

6.2.

ORDINANCES

The following ordinances should be considered for second reading:

  1. Ordinance No 5756 - Zoning Map Amendment - Lots 7  8 Block 2 Keyes Amended Plat
  2. Ordinance No 5757 - Zoning Map Amendment - Southwest Knolls Addition Sublots B  C of Lot 1
  3. Ordinance No 5758 - 2022 BA - FY21 Fire SHSG (2022300003) ADTL
6.3.

ADMINISTRATIVE APPROVALS

It is recommended the City Council approve the Administrative Approvals.

6.4.

BILLS, TRANSFERS, AND PAYROLL

It is recommended the City Council approve payroll for the period of June 19, 2022 through July 16, 2022 in the amount of $2,202,586.39 and bills and transfers for July in the amount of $8,135,761.33.

6.5.

MINOR SUBDIVISION PLAT: KEYES 3RD ADDITION

Presented by John Van Dyke

RECOMMENDED ACTION:

It is recommended City Council approve a minor subdivision plat as provided in Attachment A to create Keyes 3rd Addition.  

6.6.

VACATION OF A PORTION OF 22ND ST NW AND 23RD AVE NW RIGHT-OF-WAY

Presented by John Van Dyke

RECOMMENDED ACTION

It is recommended that the City Council approve Resolution 3781 as shown in Attachment A.

6.7.

SOUTHWEST KNOLLS ADDITION DEVELOPMENT AGREEMENT

Presented by John Van Dyke

RECOMMENDED ACTION

It is recommended that the City Council approve the development agreement as shown in Attachment A.

6.8.

LIBRARY EXTERIOR FINAL PAYMENT

Presented by Janet Anderson

RECOMMENDED ACTION

It is recommended City Council approve the final payment request to Rolac Contracting in the amount of $55,031.00.

6.9.

2021 STREET IMPROVEMENT - FINAL PAYMENT (4550)

Presented by Lance Meyer

RECOMMENDED ACTION

It is recommended City Council approve the final payment of $69,145.95 to be paid to Minot Paving Company. 

6.10.

BEL AIR AND WASHINGTON ELEMENTARY SAFE ROUTES TO SCHOOL CONSULTANT SELECTION (4577)

Presented by Lance Meyer

RECOMMENDED ACTION

  1. It is recommended City Council select Apex Engineering Group to provide consulting services to the City;
  2. Authorize the city engineer to negotiate a scope and fee; and
  3. Authorize the mayor to sign the contract.


6.11.

2022 SIDEWALK, CURB & GUTTER - ASSESSMENT (4626)

Presented by Lance Meyer

RECOMMENDED ACTION

  1. It is recommended City Council order the construction, rebuilding, or repairing of sidewalks to be performed by the City’s contracted Contractor; and
  2. Assess the construction cost and administration fees for this sidewalk work against the benefiting properties, as shown in Table 1.
6.12.

CITYWORKS AND TYLER CASHIERING INTEGRATION (4423)

Presented by Lance Meyer

RECOMMENDED ACTION

  1. It is recommended City Council approve the quote from Tyler Technologies for $10,980 for the Cashiering API;
  2. Approve the quote from Tyler Technologies for $4,000 for SnapLogic software; and
  3. Approve the attached contract change order 3 from Timmons Group.


6.13.

ENGINEERING STUDY AT THE INTERSECTION OF JEFFERSON DRIVE AND 11TH AVENUE SE

Presented by Stephen Joersz and Lance Meyer

RECOMMENDED ACTION

It is recommended City Council pass an ordinance on modifying the Jefferson Drive approach from Yield control to Stop control at the intersection with 11th Avenue SE.

6.14.

ENGINEERING STUDY AT THE INTERSECTION OF 39TH STREET SE AND 11TH AVENUE SE

Presented by Stephen Joersz and Lance Meyer

RECOMMENDED ACTION

It is recommended City Council pass an ordinance on modifying the 39th Street SE approaches from Yield control to Stop control at the intersection with 11th Avenue SE.

6.15.

EMERGENCY VEHICLE PREEMPTION SYSTEM

Presented by Stephen Joersz and Lance Meyer

RECOMMENDED ACTION

It is recommended City Council adopt ordinance 20-13 regarding the City’s Emergency Vehicle Preemption System. 

6.16.

FY2023 WCNTF JAG & LOTTERY GRANT APPLICATION

Presented by John Klug, Chief of Police

RECOMMENDED ACTION

  1. It is recommended City Council approve the application by the Minot Police Department and Ward County Narcotics Task Force; 
  2. Authorize the Mayor to sign the application; and
  3. Authorize acceptance if awarded the 2023 JAG and Lottery Grant from the ND Bureau of Criminal Investigations.
6.17.

AMMEND POLICE DEPARTMENT BUDGET: USDOJ – OJP FY2021 BULLETPROOF VEST PARTNERSHIP GRANT

Presented by Chief John Klug

RECOMMENDED ACTION

It is recommended City Council approve the proposed ordinance for the FY2021 US Department of Justice – Office of Justice Programs, Bulletproof Vest Partnership Grant on first reading.

6.18.

JOB DESCRIPTION FOR SOLID WASTE/RECYCLING COORDINATOR

Presented by Lisa Jundt

RECOMMENDED ACTION

It is recommended City Council approve the job description for the Solid Waste/Recycling Coordinator.

6.19.

MINOT INTERMODAL FACILITY ENGINEERING AMENDMENT (4546)

Presented by Lance Meyer

RECOMMENDED ACTION

  1. It is recommended City Council approve the amendment with Ackerman-Estvold;
  2. Authorize the mayor to sign the amendment; and
  3. Approve the attached budget amendment on 1st reading.


6.20.

AMENDMENT TO ADOPT-A-LOT JOINT POWERS AGREEMENT

Presented by Dan Jonasson

RECOMMENDED ACTION

It is recommended City Council approve the amendment to the May 17, 2021 Joint Powers Agreement with Minot Park District to add additional City property. 

6.21.

ST. JOSEPH’S COMMUNITY FOUNDATION – GRANT REQUEST

Presented by Chief Kelli Kronschnabel

RECOMMENDED ACTION

It is recommended City Council approve the Mayor to sign the letter of endorsement to allow for the Minot Fire Department to apply for the St. Joseph’s Community Health Foundation grant.

7.

ACTION ITEMS

7.1.

MUNICIPAL COURT RECOMMENDATION

Presented by John Klug, Chief of Police

RECOMMENDED ACTION

It is recommended City Council decline the current offer by Ward County Commission to allow Municipal Court to occupy and operate out of Room 105 at the Ward County Courthouse and maintain the current operation within the Minot Municipal Auditorium.

7.2.

2025 NDDOT TRANSPORTATION ALTERNATIVES - WASHINGTON ELEMENTARY SAFE ROUTES TO SCHOOL (4820)

Presented by Stephen Joersz and Lance Meyer

RECOMMENDED ACTION

  1. It is recommended City Council approve the cost participation with the North Dakota Department of Transportation (NDDOT) for the Washington Elementary Safe Routes to School project, contingent upon project selection from the NDDOT. 
7.3.

2024 NDDOT TRANSPORTATION ALTERNATIVES - EDISON ELEMENTARY SAFE ROUTES TO SCHOOL (4667)

Presented by Stephen Joersz and Lance Meyer

RECOMMENDED ACTION

  1. It is recommended City Council approve the cost participation with the North Dakota Department of Transportation (NDDOT) for the Edison Elementary Safe Routes to School project, contingent upon project selection from the NDDOT. 
7.4.

RESOLUTION AGREEMENT AND PARTIAL RELEASE OF LIEN

Presented by Kelly Hendershot 

RECOMMENDED ACTION

  1. It is recommended City Council approve the attached Resolution Agreement; and 
  2. Authorize the Mayor to sign the Agreement and any related documents.
7.5.

ORDINANCE REPEALING SECTION 1-12 (AUTHORIZATION TO REMOVE CERTAIN PUBLIC RECORDS) OF CHAPTER 1 (GENERAL PROVISIONS)

Presented by Lisa Jundt

RECOMMENDED ACTION

It is recommended City Council repeal Section 1-12 (Authorization to Remove Certain Public Records) of Chapter 1 (General Provisions) of the City of Minot Code of Ordinances.


7.6.

FIRE ENGINE MOTOR REPLACEMENT (BA)

Presented by Chief Kelli Kronschnabel

RECOMMENDED ACTION

It is recommended City Council allow the fire control budget to be amended to cover expenses through general fund reserves for the replacement of the motor on Fire Engine 3.  

8.

PERSONAL APPEARANCES

9.

MISCELLANEOUS AND DISCUSSION ITEMS

9.1.

2023 PRELIMINARY BUDGET AND PAY PLAN

Presented by Harold Stewart, David Lakefield, and Lisa Jundt

RECOMMENDED ACTION

It is recommended City Council adopt the 2022 Preliminary Budget for the City of Minot.

9.2.

CENTRAL POWER ELECTRIC COOPERATIVE, INC E-MAIL CORRESPONDENCE DISCUSSION

10.

ADJOURNMENT